Academic Regulations

Section 13 of the College Bylaws explains the academic expectations and obligations of students completing a degree programme here. It also covers the College’s academic discipline procedures. The Bylaws are available through the policies section of the College website.

AI Code of Conduct

The College has a code of conduct covering the use of generative AI in their studies, to which junior members must adhere. This can be downloaded as a pdf here: AI Code of Conduct July 2025.

Undergraduate Suspension of Status Policy

On occasion a student may need to suspend on medical or other personal/welfare grounds, where continuing with their studies is incompatible with their health and welfare. Undergraduates do not have the automatic right to suspend, but should be reassured that College will respond sympathetically to requests made on health and/or welfare grounds. Questions about suspension should be directed to the Academic Director and/or Academic Registrar. The College’s full policy can be read as a pdf here: Suspension of Studies Policy

In College we have a range of dedicated skills support resources available to help you to succeed and thrive during your time at Oxford, and to prepare you well for when you leave Jesus to pursue careers or further educational opportunities. For further information visit here.

You will receive an email with an invitation to login to the Student Self-Service to complete your examination entry, and you must do so before the window closes.

If you do not complete the entry by the deadline, you will have to pay a Late Entry Fee via the University’s Online Shop before you will be able to submit your entry.

You can change your option choices via the Student Self-Service while the Examination Entry window is open.

If you want to change your option after the Entry Window has closed, you will need to complete a Change of Options Form (available from the Academic Office), and pay a Change of Options Fee via the University’s Online Shop.

In this instance please contact the Academic Office who will assist you with making the request to ARO.

The Exams Schools usually publishes the official timetables on the University Website at least five weeks before the date of the first exam.

Your individual timetable can also be found on the Student Self-Service.

Your candidate number can be found on the Student Self-Service on the Examinations and Assessments page, or at the top of your individual exams timetable that you will receive nearer the time.

If, owing to a medical or other reason, you think you will be unable to meet a submission deadline for a piece of coursework, please contact the Academic Office as soon as possible and read through the University’s guidance on Problems completing your assessment, in particular the Student Guidance document.

You can directly request an application to the Proctors to extend your deadline by self-certifying. However, there are limits on applications, you can only:

• self-certify once per submission.
• make two applications using self-certification per academic year. An application may include more than one submission if it is due in the same working week.
• apply up to 2 weeks in advance and up to 24 hours after the deadline.

Further extensions and all other extension applications must be applied for via the Academic Office, and you will need evidence to support your application.

The College can apply for an extension up to 4 weeks before and up to 14 days after a deadline.

If you are submitting responses to an examination using Inspera, you should be supplied with technical time to complete and upload any responses.

If you find you experience technical difficulties during the examination and are unable to upload your response before the end of the exam, you will need to raise a ticket with the Online Exams Help Desk as soon as possible. The team will then be in touch as soon as your email reaches them in their queue.

If you are having difficulties submitting the ticket, you can call them on +44(0) 1865 612121. Though they’d rather you try submitting the ticket before calling.

It is your responsibility to ensure you uploaded the correct responses to an examination.

If you find a substantive error in your answers, you can submit a replacement within 30 minutes of the end of your exam duration by completing a ticket with the Online Exams Help Desk and attaching the correct files to the form.

There is not mechanism for replacing an incorrect or incomplete file after 30 minutes. The work uploaded will be marked.

If you find that your performance has been impacted during an assessment, you can submit a Mitigating Circumstances notice to Examiners (MCE).

You should be able to submit this yourself via the Student Self-Service. It’s best if you do this as soon as possible after your last exam. Please also notify the Academic Office if you plan to submit an MCE.

Please also read the University’s Guidance on Problems completing your assessment (in particular, the guidance for students on the Consideration of mitigating circumstances by examiners may be helpful when completing the MCE).

If you think you will miss an examination due to illness, you must contact the Academic Office immediately on the day of the examination so they can let the Exam Schools know you will not be attending.

Or if you feel the need to withdraw from all your examinations, you must contact your tutors and the Academic Office to discuss the matter.

The Academic Office will then need to submit an application to the Proctors for your non-appearance or withdrawal from the examinations to be formally excused.

You will need to provide evidence as to why you cannot attend. If you are ill, you should arrange an appointment with the GP as soon as possible (preferably on the same day) to obtain a medical certificate.

You cannot be excused from an exam if you have attended any part of the exam or if you have accessed an open book exam paper. If you become unwell during an exam you should submit a mitigating circumstances notice to the examiners.

If you require alternative examination arrangements due to a specific learning difficulty or disability, an application for Alternative Examination Arrangements can be made. Examples of individual arrangements can include: extra time to sit papers for students with dyslexia; use of a word-processor in exams for injuries to the writing hand/specific learning difficulties; taking exams earlier or later than timetabled to allow students to observe religious festivals.

Please contact the Disability & Grants Officer in the Academic Office in the first instance. Students are encouraged to talk to their tutors and come to the Academic Office to discuss options as soon as possible in Michaelmas Term.

To order a new University Card, please contact the Academic Office in the first instance.

• For damaged, faulty or expired cards, the Academic Office will request a replacement card on your behalf.
• For lost cards, you will need to order a new University Card via the Online University Shop, and will need to pay the £15 replacement fee for Lost Cards, which once paid will let the card office know and they will process your request.

Please note that this transaction will not be refunded if you find your old card after paying the fee, and a stop will have been put on the old card for security reasons and will no longer work. 

• If your card was stolen and you have a crime reference number from the police, please inform the Academic Office of the crime reference number, and they will request a replacement card on your behalf.

The Academic Office will contact you when your new card has arrived. This usually takes around 2 working days, but if you are in desperate need to access the libraries or other buildings, you can take your Enrolment certificate (which you can get off the Student Self-Service) along with some Photo ID and show this at the door.

Should you need to confirm your enrolled student status (for Council Tax purposes, or opening a bank account, etc.), you can do so by presenting a copy of your Enrolment Certificate.

You can automatically generate your Enrolment Certificate via the Student Self-Service after completing University registration.

Please note that if you are continuing studies next academic year, there is a short period of time in August when you will not be able to access the Enrolment Certificate. Once you have completed university registration for the following academic year (after registration opens on the 1st of September), the Enrolment Certificate will be made available again.

For banks, they often request the Enrolment Certificate to be signed and stamped by the College. Please send a copy of the certificate to the Academic Office to get it signed and stamped where necessary.

If the Enrolment Certificate isn’t suitable for any reason, contact the Academic Office and we can issue a custom letter.

Students who commenced their studies prior to Michaelmas Term 2007 should contact the Academic Office for a transcript.

Finalists can order their transcript, extra copies of the degree certificate (which is normally sent to you after attending a degree ceremony), and verification of degree and degree confirmation letters (for students who have completed their studies but not yet attended a graduation ceremony) via the University eDocument Service for a one-off £15 registration fee. A hard copy of such documents is also available on the University online shop.

On-course students can request a copy of their on-course transcript from the My Exams area of the Student Self-Service. You will receive an email inviting you to register on the eDocument Service for a one-off £15 registration fee (if you have not already done so). There, you should be able to access a copy of your transcript.

Further information regarding Degree Certificates and Transcripts is also made available on the following University Websites:

• Degree Certificates
• Academic Transcripts
• eDocuments
• eDocuments Help and FAQs

For enquiries about your Graduation Ceremony, please contact the Development Office on degree_day@jesus.ox.ac.uk.

Our Language Course information is made available to you via the College Handbook under the section “Language Courses”.

For the General and Academic or Fast Track course in a Modern Language: 

Upon successful completion of the Language Course, students will be awarded an Oxford University Language Centre Certificate of Completion at the appropriate level. This certificate can be presented, along with receipts, to the Academic Office to request a refund of 50% of the course fee. Please note that this does not include any fees for examination, project work and assessment that takes place in Trinity Term, refund will only be for the 50% of the course fee.

You should also make sure to read the Language Course website for information on how to obtain the Certificate of Completion (see the section Certificates and Course Assessments under the course you wish to take), as these are only issued once certain requirements have been met.

For the Academic English Courses: 

The College does not usually reimburse the Academic English Courses, however, if you have very good reason to request a reimbursement, you can discuss this with the Academic Director.

Oxford’s academic year is divided into three terms called Michaelmas (Autumn), Hilary (Spring) and Trinity (Summer) Term. Each term consists of eight weeks, running from 1st week to 8th week, known as Full Term.

The dates of Full Term can be found on the University Website.

However, undergraduate students are required to return to College by Thursday of 0th Week, and should not leave College before 1pm on Friday of 8th Week. Students wishing to arrive later at the beginning of term, or leave earlier at the end of term need permission from the Principal: please contact your tutors and the Academic Director in the first instance.

The University completes education verification requests from employers, other educational institutions and funding bodies. They will provide information on a student’s current and completed educational attainments, as long as the student has granted permission for this. Please see guidance on the University website.

A list of grants available to Undergraduates and Postgraduates can be found here, along with other information about financial support.

For questions regarding accommodation, please contact the Accommodation Team on accommodation@jesus.ox.ac.uk.

Please also have a look at their FAQs page which answers many commonly asked questions, including questions on staying over the Vacation.