This section provides information on the governance of Jesus College, and it’s policies and procedures.
The Principal, Official Fellows, Tutorial Fellows and most Professorial Fellows form the Governing Body of the College. The College is constituted and regulated in accordance with the College Statutes, which are made from time to time by order of Her Majesty in Council in accordance with the Royal Charter of 27 June 1571, and the Universities of Oxford and Cambridge Act 1923. The College Bylaws are additional rules made by the Governing Body. The Governing Body has responsibility for the direction and management of the affairs of the College. The College is regulated by the Charities Commission.
Organisational and committee structure
The College has a number of Committees that report to Governing Body to enable Governing Body to make informed decisions. There are a number of College Officers who oversee certain aspects of the College. They are:
Director of Accommodation, Catering and Conferences
Director of Development
Services we offer
The College promotes excellence in scholarship through teaching and research. We accept students to read for degrees at undergraduate and postgraduate level. This website contains information about undergraduate admissions, graduate admissions (see also the Oxford University undergraduate admissions and graduate admissions), and details of the facilities and services we offer to current students. Information about the research undertaken by Fellows and lecturers is available in the Fellows and Staff section of the website. Information about alumni services and development is available on the Alumni section of the website. The Chapel is a place of public worship and all are welcome to attend the regular services held in term time.
Document formats and fees
Printed versions of all documents produced by Jesus College and referred to on this page are available. A fee may be charged.
To comply with the Housing Act 2004, all higher education institutions can sign up to one of three codes of practice:
- The Student Accommodation Code;
- The Accreditation Network UK (ANUK) Code of Practice for Student Accommodation Managed by Higher Education Establishments (HEEs);
- The Accreditation Network UK (ANUK) Code of Practice for Student Accommodation Managed by Undertakings Subject to HMO Licensing (this means private landlords providing student accommodation).
Jesus College has opted to sign up to The Student Accommodation Code. This code sets high standards in the student accommodation sector but all of these codes aim to ensure that students have safe, good quality accommodation. As long as student accommodation is signed up to one of these codes then students will be able to register complaints about their accommodation if they have a problem.
The Student Accommodation Code has already raised standards in student accommodation and, through feedback, universities and colleges can make things even better.
In all instances particular feedback should be raised with individual housing offices at the university or college.
Universities which have joined The Code have all done so because they want to make their accommodation services as good as possible. They welcome feedback and issues being raised so that they can fix problems and continue to raise the standards of the services they offer. However, in the event that an issue cannot be resolved by the accommodation staff, students can raise the issue formally by using the university’s internal complaints procedure.
The Student Accommodation Code has been designed to protect your rights to safe, good quality university accommodation, wherever you are studying, and to make sure you get the best out of your time living in university or college residences. It outlines everything you should expect from your university-managed accommodation, as well as your responsibilities as tenants.
The Code protects your rights to:
- A healthy, safe environment.
- Timely repairs and maintenance.
- A clean, pleasant living environment.
- A formal, contractual relationship with your landlord.
- Access to health and wellbeing services.
- A living environment free from anti-social behaviour.
The Code protects students’ rights to safe, good quality accommodation, wherever they are studying, and makes sure they get the best out of their time living in university or college residences. It outlines everything students can expect from their accommodation as well as their responsibilities as tenants.
Many university accommodation buildings are signed up to The Code, which was introduced in 2006. The Code has already raised standards of accommodation and aims to continue to enrich the residential experience for students across England and Wales.
See also the Universities UK Accommodation Code of Practice.
The Jesus College Bylaws can be viewed here.
The Jesus College Code of Practise on Freedom of Speech can be viewed here.
The Jesus College Code of Practise on Children and Vulnerable Adults can be viewed here.
Jesus College complies with the Age Appropriate Design Code for the safeguarding of children’s personal data when using online services, which can be found here.
What is your personal data and how does the law regulate our use of it?
‘Personal data’ is information relating to you as a living, identifiable individual. We refer to this as ‘your data’. It can include information such as your name, contact details, education history and other information about you that we may process.
‘Processing’ your data includes various operations that may be carried out on your data, including collecting, recording, organising, using, disclosing, storing and deleting it.
The law requires us:
- To process your data in a lawful, fair and transparent way;
- To only collect your data for explicit and legitimate purposes;
- To only collect data that is relevant, and limited to the purpose(s) we have told you about;
- To ensure that your data is accurate and up to date;
- To ensure that your data is only kept as long as necessary for the purpose(s) we have told you about;
- To ensure that appropriate security measures are used to protect your data.
Further detail on the application of this policy to the various aspects of the College’s activities are contained in the privacy notices and reports of processing activity (ROPA) listed below. These describe how the College will collect, use and protect your personal information. Whilst one privacy notice may be of primary relevance to you, it is important that you read that notice together with other applicable privacy notices. Please click on the relevant links to access the pages containing the required information.
Data Protection Policy
The College’s data protection policy can be downloaded here.
The College’s Privacy Notices are listed below.
Record of Processing Activity (ROPA)
Retention of Personal Data
Details of our specific retention policies for personal data are set out in the relevant ROPAs. The relevant table provides details of our general approach to the retention of personal data. The Retention Schedule can be found here.
Third Party Data Sharing
As explained in the Privacy Notices, certain personal data is shared with third parties either for appropriate legal or voluntary reasons. The ROPA summarises the nature of the data and with whom and why we share it. The Data Sharing Table can be accessed here.
Past Versions of Privacy Notices
Our relationships with students, alumni, staff and third parties often last several years. From time to time we may need to update relevant privacy notices and so in the interests of transparency and accountability, we will include previous versions of these notices here.
The Jesus College Equality & Diversity policy can be viewed here.
Approved by Governing Body on 16 June 2010
This statement sets out the non-financial considerations that will guide the College when making or maintaining an investment in a portfolio company. The rationale for the approach here stated is that the purpose of the College’s endowment is to support its academic activities, not to undermine them.
The College expects all the companies in which it invests to abide by the relevant law. This includes both the law of the place where it has its headquarters and the law of the places where it carries out
its operations. Where breaches are shown to have occurred, the College expects prompt and effective corrective action to be taken.
Where a portfolio company, to the College’s knowledge, takes action which, whilst lawful, creates a significant risk of such severe reputational loss to the College that the achievement of its academic objectives is imperilled, the College will not seek to maintain its investment if there is no reasonable prospect of change in the company’s behaviour.
We take our environmental responsibilities seriously and make clear in our Strategic Plan that: “We will reduce our carbon footprint, at least in line with Government targets, and seek other ways to increase the sustainability of our Strategic Plan”.
Environmental initiatives are considered by the Property & Environment Committee which meets each term, and work undertaken recently includes:
• Draught proofing windows in our Grade 1 listed Turl Street buildings which forms part of ongoing repairs and maintenance
• Replacement of light fittings with LEDs
• Solar panels at our Stevens Close accommodation
• Solar hot water at our Ship Street conference centre
• Rain water recycling in First Quad, Turl Street, for the lawns/gardens
• Recycling of waste and waste segregation on site
• Reducing water consumption with aerating shower heads and dual flush WCs
All proposals are assessed against the following criteria:
• Academic/teaching impact
• Reduction of environmental footprint
• Cost benefit
Information to follow shortly.
The Jesus College Gender Pay Gap Report can be viewed here.
The Jesus College Policy and Procedures on Harassment can be viewed here.
The Jesus College Annual Report and Financial Statements 2018/19 can be viewed here.
What are cookies?
Cookies are small text files sent from a website to your computer where they are stored by your web browser. Every time you go back to the same website, the browser retrieves this file and sends the information in it to the website server. Cookies are not programmes, and they do not carry viruses. While you can delete cookies from your computer and disable the saving of cookies by your web browser, doing so may prevent you from using some features of certain websites. Cookies can be created not just by the website you are browsing, but also by other websites that run advertisements, widgets or other elements on the page being loaded. These cookies regulate how advertisements appear or how the widgets and other elements function on the page. Without cookies, you would not be able, for example, to use an online shopping cart or preserve your user preferences.
Privacy and Electronic Communications Regulations
How we are trying to comply
Cookies used by this site
Cookies may be set either by the this website (“first-party cookies”), or by a third party website (“third-party cookies”). The lists below identify the cookies we use and explain the purposes for which they are used.
- A Session ID, with a name beginning with the letters SESS, which is used when administrators of the website log in. This cookie does not contain any personal information which could identify the user, and is therefore minimally intrusive. It is used solely to enable site administrators to log in to the site, but is not required by ordinary users. However, consideration will be given to its removal in the near future.
- Four cookies used by Google Analytics, called _utma, _utmb, _utmc and _utmv. These cookies collect information in an anonymous form. _utma stores the number of visits by a user, the time of the first visit, the previous visit, and the current visit. _utmb and _utmc check how long you stay on the site, and _utmz stores whether you arrived at the site via a search engine, a search keyword, or a link. _utma and _utmb expire immediately, but _utmz remains valid for six months. _utmc is valid for the current browsing session. We are awaiting advice on these cookies and how to deal with them from Oxford University Computing Services, which currently ranks them as minimally intrusive. Further information on privacy and the protection of data obtained from these cookies can be obtained from Google Analytics.
How to disable cookies in your web browser
For further information on cookies, the ICO’s guidelines, and now to disable the storage of cookies by your browser, please consult the following pages:
This policy can be viewed here.
Jesus College’s Safeguarding Policy can be viewed here.
Jesus College’s Strategic Plan 2017-21 can be viewed here .
Jesus College Statutes can be viewed here.